Getting bogged down with extra e-mails is fast becoming one of the greatest detriments of our society; but it’s not just spam. Your inbox can get full of items that may seem important, but they can sometimes be more fluff than substance.
In the 21st Century, e-mail is becoming more powerful than Soap Operas were in the 70’s and 80’s combined, with people not able to function without logging on and checking in. Getting control of your e-mail habits is an extremely important step to taking back more of your time.
If you were to add up the amount of hours you spend searching your e-mail archives, reading unwanted e-mail, or wasted time just getting lost in your email, how much time would you be spending? By putting a system in place, you prevent worry and anxiety and are more relaxed and at peace. You will also find you have more time in the day and you can use this time to journal!
How Do You Eat An Elephant?
Okay, I know you have heard that statement a thousand times but I couldn’t help myself. Email can feel like an elephant. So what will be our first bite? Probably the quickest and easiest step you can take is to turn off the notification sound and alert that you have a new e-mail message. Did you know that each time you stop focusing on a project to answer a phone call or look at a message, it takes you an average of 15 minutes to regain focus?! Just by simply turning off the notification will gain you an extra 15 minutes!
Here are three more options on taking control of your email:
- Set specific times where you check your email and limit the amount of time you spend when responding to email. For example, maybe you will say that you will check your email 3 times a day and each time your check your email, you will spend no more than an hour responding.
- Create folders for your emails and move messages in to these folders. Name your folders anything you want, and create as many as you want. They can even be for a short-term subject like, Christmas Party. After the party, you can delete the folder, messages and all, or move the messages or folder into an archive folder.
- Create filters for your email. Set certain rules in your email program for automatically organizing e-mail as you receive it.
If you have any other ways you control your email, please share them below.